Pilot Handbook


A Note From Our Chief Executive Officer

If you are looking for a pilots handbook or policy manual that reads similar to Transport Canada’s Aviation Document Booklet,

I wouldn’t say you’re at the wrong virtual airline, but you defiantly won’t find that at Canada Air Virtual®.

We have adopted just a handful of basic common-sense rules and reasonable airmanship is expected on each flight, allowing for

the newest pilots to the most experienced.

Our pilots have the freedom to fly any aircraft, livery, and route or charter flight at any time!

We do not require our pilots to fly online, but we do encourage you to give it a try!



Minimum Activity Requirements

Inactivity creates a burden on staff resources and time that can be better spent improving our VA for active pilots.

In order to maintain an organized and active roster, all pilots are expected to abide by our Minimum Activity Requirements.


New Pilots 

New pilots must use CAVacars to submit their first flight report within seven (7) days of their registration acceptance, 

otherwise their account will simply be deleted.


After First Flight

Pilots must use CAVacars to submit a minimum of one (1) flight report per Calendar month to remain on the active roster.

Pilots not meeting our minimum activity requirement for any given Calendar month will be placed on our inactive roster on the last day of that Calendar month.

Inactive pilots still remaining on our inactive roster on the 7th day of the next Calendar month will simply be deleted without notice.



Canada Air Virtual® will not issue inactivity warnings to pilots.

It is a Pilots responsibility to ensure he/she is meeting the minimum activity requirements. 

If a pilot finds he/she can not meet our minimum activity requirements it is the pilots responsibility to submit an LOA request.

LOA requests that are submitted after a pilot has been already placed on the inactive roster will not be accepted.




LOA - Leave Of Absence

Leave of absence requests will only be approved for pilots who have been employed for a minimum of ninety (90) days.

Pilots must have a minimum of three (3) approved flight reports filed prior to requesting a leave of absence.

Pilots are allowed up to a maximum of ninety (90days of approved LOA per Calendar year.

Extended LOA exceptions may be made for special circumstances on a per case basis.

Leave of absence requests may be submitted within a members Pilot Dashboard.

Pilots returning from LOA will have seven (7) days to submit an approved flight report using CAVacars before being dismissed for inactivity.

Pilots abusing LOAs will be removed from the roster.




Flight Reporting - PIREPS


CAVacars must be used on each flight.

 CAVacars fuel display must be set to Kilograms (kgs).


Time Acceleration

Maximum sim rate is 1x. Flying greater than 1x or using "travel to" is not allowed.



Mid-Air refueling is not allowed

Flights are not allowed with fuel set to "Unlimited"



Flights using slew are not allowed, even if activated on the ground.


Flight Plan

Pilots must depart and land at correct airport(s)



Diverts are allowed with the following considerations.

Pilots must add the following explanation in the comments as to why they have diverted.

1) State the flight is diverted

2) Diverted airport ICAO

3) Reason for divert

Example: Diverted to CYYC. Low fuel

Flight reports with no explanation will be rejected.


Pilot Skills

Pilots must demonstrate good aircraft control. Flight reports indicating poor control or any of the following reasons will be rejected.

Incomplete flight.

Changing aircraft after starting CAVacars.

Exceeding an aircraft's maximum airspeed or range.

Excessive stalls

Excessive overspeeds  

Airspeed > 250 KIAS < 10,000 ft



Manual Flight Reports

Manual Flight Reports are held for review and accepted at the Staff Team's discretion.

Manual flight reports are only to be submitted if an error with the CAVacars system is encountered during a flight.

All manual flight reports must contain an explanation as to why it is being submitted manually.

Flight reports with no explanation will be rejected.



Touchdown Rates

The acceptable touchdown rate must be between -750 fpm and +150 fpm.

If a pilots touchdown rate is not between -750 fpm and +150 fpm the flight will be rejected.



Transfer Hours

 Canada Air Virtual® accepts 100% of your VATSIM, IVAO or other VA transfer hours. (transfer hours can not be combined)

We do not believe in asking seasoned pilots to "re-start" their career because they have chosen to join our community.

Verified transfer hours will be added to a pilots profile after his/her first flight report has been approved.



Online Flying Conduct

Pilots are reminded when using VATSIM or IVAO online Air Traffic Simulation Networks that every member is an ambassador of Canada Air Virtual® when using our CAN call sign.

Pilots are to exercise good manners and are not to engage in arguments over the networks. Pilots are expected to announce all intentions when operating in the vicinity of any other traffic.

General chat between Canada Air Virtual® pilots should be conducted on our Discord, and not in the ATC clients, Unicom is NOT for chat.

If at any time Canada Air Virtual® receives communication from any of the networks about the behaviour of one of our pilots, the matter will be investigated and the pilot may be removed from Canada Air Virtual® following an investigation if deemed appropriate.



Code Of Conduct

Canada Air Virtual® is run by volunteers who work very hard on running our VA. In order to provide an enjoyable VA experience to all members, we have established a Code of Conduct. This Code of Conduct is not designed to confine or restrict our member's activities, but rather ensure that Canada Air Virtual® remains a safe, friendly, fun and enjoyable environment for all. 

Be welcoming

Be friendly and patient

 Be respectful

Be careful in the words that you choose.

The Code of Conduct serves to set minimum standards of conduct by which all members of Canada Air Virtual® are required to adhere to. We strive to be a community that welcomes and supports people of all backgrounds. Everyone in the community deserves to be treated with respect, whether you agree with them or not. We understand that from time to time there will be differences in opinion. While we respect these differences and promote active discussion, the following are considered to be unacceptable behavior.

This includes, but is not limited to:

Public or private harassment, insults or threatening

Profanity, vulgarity or derogatory comments towards any member

Personal, religious or political attacks

Trolling or sharing private information of other community members

Any form of bulling is NOT accepted under any circumstances. Should a member conduct themselves in a disruptive/inappropriate manner their membership will be terminated and a permanent ban will be placed into effect immediately.

 Always be respectful to fellow pilots and staff, remember in order to get respect, you must show respect.

That’s it!

Welcome to Canada Air Virtual®


Please Note: This pilots handbook is subject to change as we continue to develop and grow Canada Air Virtual®

Any and all changes will be fully documented on this page and communicated to our members.


Legal Information:

 Canada Air Virtual® is a Virtual Airline; we are in no way affiliated with Any Real World Air Lines, Inc. or its affiliates. We exist only to enhance your Microsoft Flight Simulator, Prepar3D or XPlane experience. All material published on our website is only for flight simulation purposes and should not be used for real world operations. The Canada Air Virtual® website, CAVacars, Discord, and any other feature of Canada Air Virtual® are not for commercial use. No part of the Canada Air Virtual® website may be copied or reproduced in any form.